How a Timeline Project Management Tool Works to Benefit Fashion Designers


Think back to your messiest project, whether personal or professional. Have you faced issues such as missed deadlines? Usually, any project can benefit from the integration of a calendar. But what is a project timeline tool and how can it keep your fashion production on track? Read on to learn more about the timeline MakersValley has created for fashion brands and how you can use it to optimize your ability to manage both the quality of your fashion products and your production timelines.

Benefits of a timeline tool for fashion designers and brands

In its most general definition, a timeline is a visual representation of the passage of time. The timeline designers have access to with MakersValley, for example, makes this clear by attaching a timestamp to each status update that informs the designer exactly when each post or image or video upload occurred.

In business, a calendar can be used for project management, communication, and quality assurance. Indeed, this tool allows team members working on the project, located anywhere in the world, to organize their time, their raw materials and their milestones, to define the right expectations and to identify deadlines clear before the start of a project. In general, integrating a timeline tool into your fashion sampling and production projects helps

for many advantages such as:

Clear communication for all parties involved

Simplified project tracking

Better time management

Simplified task prioritization

Some specific tasks that fashion designers often have to do that can benefit from a timeline approach include:

Study and manage seasonal fashion trends

Ordering tools and fabrics to create deliverables

Work with other designers on collaborative projects

Present ideas to creative directors

Visits to manufacturers and trade shows

Supervise the general production of the project

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MakersValley’s Timeline Approach to Fashion

MakerValley’s Timeline has specific benefits for fashion designers that help them track the lifecycle stages of their products. Tracking and requesting these project updates allows the designer to see their product come to life at every stage of the sampling and production process. This unique timeline format maintains clear communication between fashion designers, their MakersValley account manager and their partner factory in Italy during design projects. This maximizes efficiency during the fashion designer’s sourcing, sampling and production stages.

Since MakersValley’s goal is to connect high-quality brands with high-end manufacturers in Italy, the work our factories produce for designers comes with an inherent expectation of high quality. The following steps explain how we help designers use Timeline to monitor this quality at every stage of their design project:

Step 1 – Create a communication standard for the entire project to follow. All communication between fashion designers who produce their garments with MakersValley, their account managers and their Italian partner factories will take place in one of two places for each design project they work on: the design project timeline and design project messages. Clear communication is one of the benefits of Timeline.

Stage 2 – Designers receive informative, quality-assured project updates.

When a designer’s factory match begins creating their samples, factory artisans upload images and videos to MakersValley’s online timeline. The quality of each product update is continuously monitored by MakersValley’s Quality Assurance team in Italy. The designer and their assigned account manager receive email notifications whenever Timeline releases a craft update from Italy.

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Step 3 – Issues with samples are communicated to the account manager and our teams in Italy. MakersValley’s Quality Assurance (QA) team in Italy notifies the factory and designer’s account manager when the QA process completes. If there are no issues or defects, the sample will be shipped. If there are any problems with the quality of the sample, the factory will rework the sample or create a new one. During this time, the designer’s account manager will use Timeline to update the designer with a clear idea of ​​when their new sample and second QA check will be complete. In this way, Timeline facilitates the detection and communication of problems in real time.

Step 4 – Account manager requests factory updates based on designer feedback. In response to these requests, the factory sends updated images, videos and status information with specific details. The visual element of the timeline is important here, as it provides maximum clarity on how the product or sample will look.

We’ve listed this as step 4 here, but it really happens throughout the sampling and production process.

Step 5 – The sample passes its first quality assurance check. If, when reviewed by the factory, the sample meets all of the requirements of MakersValley’s proprietary “Quality Assurance Checklist”, the manufacturer will upload photos and video of the completed sample to Timeline and review it. will ship from its location to the Italian Quality Assurance office of MakersValley for review.

Step 6 – The sample passes its second quality assurance check. MakersValley’s Quality Assurance team in Italy reviews the sample one last time using our proprietary multi-step quality assurance checklist. They then update the designer in Timeline and then send the sample to them for their own review.

Step 7 – Designer reviews and approves sample. Once the fashion designer has received and reviewed the sample, if no additional samples are required, they will complete an agreement form which will commit their factory partner to produce a set number of their approved design. Once the fashion designer has paid their production invoice, MakersValley sends the final designer-approved contract and production timelines to the factory.

This step closes the sampling phase on the project timeline and opens the production timeline.

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Step 8 – Factory timeline updates keep the fashion designer in the loop during production. Just like during the sampling phase, the factory will send updates of images and videos through Timeline, the main difference being that the designer will see more items being manufactured this time around.

Step 9 – MakersValley’s factory and Quality Assurance team in Italy perform independent checks on the completed production order. After the finished products are completed, the factory completes the MakersValley Quality Assurance form and ships part of the order to our Italian office for verification. These follow the same QA process as the samples.

Step 10 – The fashion designer approves the shipment of the final product. Once the factory has finalized production, the MakersValley team sends the production shipping invoice, which includes customs, taxes, and freight, to the designer. Once the designer has paid the invoice, the order is shipped and Timeline notifies the designer that their products are on their way.

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MakersValley created Timeline to ensure quality control of the designers and factories we work with, as well as to improve communication and give an accurate representation of product samples in the process. Ultimately, the MakersValley timeline gives designers certainty in an industry where so often, language barriers, time zone differences, and inconsistent project management make it a challenge.

This article has not been edited by Fibre2Fashion staff and is republished with permission from


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